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FERPA POLICY

Dear Parent:

In the course of your child’s education the school district will keep records as deemed necessary to provide programs to meet his/her needs and interests. The Family Educational Rights and Privacy Act (FERPA) affords parents and students over 18 years of age (“eligible students”) certain rights with respect to the student’s education records. They are:

(1) The right to inspect and review the student’s education records within 45 days of the day the District received a request for access.

Parents or eligible students should submit to the school principal (or appropriate school official) a written request that identifies the record(s) they wish to inspect. The principal will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.

(2) The right to request the amendment of the student’s education records that the parent or eligible student believes are inaccurate or misleading.

Parents or eligible students may ask the District to amend a record that they believe is inaccurate or misleading. They should write the school principal, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading.

If the District decides not to amend the record as requested by the parent or eligible student, the District will notify the parent or eligible student of the decision and advise them of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.

(3) The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.

One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is a person employed by the District as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the School Board; a person or company with whom the District has contracted to perform a special task (such as an attorney, auditor, medical consultant, or therapist); or a parent or student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.

A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.

Upon request, the District discloses education records without consent to officials of another school district in which a student seeks or intends to enroll.

(4) The right to file a complaint with the U.S. Department of Education concerning alleged failures by the District to comply with the requirements of FERPA.  The name and address of the office that administers FERPA are:

Family Policy Compliance Office, U.S. Department of Education, 600 Independence Avenue, SW, Washington, D.C.  20202-4605

Parents have two weeks, after this publication, to advise the Superintendent, in writing of any items they designate as not being directory information for the child. The following items are considered by the Enid Public School District to be “Directory Information.”  The student’s a. Name; b. Name of parents; c. Date of birth; d. Class designation (i.e. first grade, tenth grade, etc.); e. Extracurricular participation; f. Achievement awards or honors; g. Weight and height if a member of an athletic team; h. Photograph; i. Previous school district; and j. Military recruiters.  All rights and protection given parents under FERPA and this Policy transfer to the student when he/she reaches the age of 18 or enrolls in a post-secondary school, the student then becomes an “Eligible Student.” 

If you have any questions, regarding FERPA, you may address them to the principal of your child’s school.  Translations of this notice will be arranged, in the native language, for non-English speaking parents.

 

Notificación Modelo sobre Derechos conforme a FERPA

para las Escuelas Primarias y Secundarias

La Ley de Derechos Educativos de la Familia y la Confidencialidad (Family Educational Rights and Privacy Act), conocida por sus siglas en inglés FERPA, confiere a los padres y los estudiantes mayores de 18 años (denominados “estudiantes aptos”) ciertos derechos con respecto a los expedientes académicos o registros educativos del estudiante.  Estos derechos son:

(1) El derecho a inspeccionar y revisar el expediente del estudiante en un plazo de 45 días contado de la fecha de petición de acceso.

El padre o estudiante apto debe presentar al director de Escuela [o el correspondiente funcionario escolar] una petición por escrito que señale el documento o los documentos que desea inspeccionar. El funcionario de escuela se encargará del acceso y de notificar al padre o el estudiante apto respecto a la hora y el lugar donde los documentos se pueden inspeccionar.

(2) El derecho a solicitar una modificación del registro que el padre o el estudiante apto estime inexacto o equívoco.

Un padre o estudiante apto puede pedirle a la escuela que se modifique un registro que él considere inexacto o equívoco.   Debe dirigirse por escrito director de la escuela [o al correspondiente funcionario], señalar con claridad la parte del registro que desea que se modifique, y especificar por qué es inexacto o equívoco.  Si el distrito determina no modificar el registro en el sentido de la petición presentada por el padre o el estudiante apto, el distrito notificará al padre o el estudiante apto sobre la decisión y le  avisará sobre su derecho a una audiencia en relación con la petición de modificación. Se proporcionará información adicional al padre o el estudiante apto sobre el procedimiento de audiencia al ser notificado sobre el derecho a audiencia.

(3) El derecho a dar consentimiento para la divulgación de información susceptible de identificación personal contenida en los expedientes académicos del estudiante, salvo en los casos señalados por FERPA que autorizan la divulgación sin consentimiento.

Una excepción, que permite la divulgación sin consentimiento, se trata de la divulgación a los funcionarios escolares con intereses educativos legítimos.  Un funcionario escolar es un empleado de la escuela en calidad de administrador, supervisor, instructor, o personal de apoyo (incluyendo el personal de salud o médico y el personal de la unidad de seguridad o policial); una persona que integre el Consejo Escolar; una persona o compañía con la cual la escuela contrate para desempeñar una función particular (como un abogado, un auditor, un consultor médico, o un terapeuta); o un padre o estudiante que se desempeñe en un comité oficial, tal como un comité de disciplina o de procedimientos conciliatorios de disputas laborales, o que asista a otro funcionario escolar en el ejercicio de sus funciones.

Un funcionario tiene un interés legítimo si el funcionario necesita revisar un registro educativo a fin de cumplir con su responsabilidad profesional.

[Optativo] A petición, la escuela divulgará sin consentimiento registros educativos a los funcionarios de otro distrito escolar en donde el estudiante piensa o pretende matricularse.

(4) El derecho a presentar un reclamo ante el Departamento de Educación de EE.UU. respecto al presunto incumplimiento con los requisitos de FERPA por parte de la Escuela. El nombre y la dirección de la Oficina que administra FERPA son:

      Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, DC  20202-5901

Si usted tiene cualesquiera preguntas, en relación con a FERPA, usted puede tratarlos al director de la escuela de su niño.  Las traducciones de este aviso serán arregladas, en la lengua materna, para los padres que no hablan inglés.

Student Directory Information

On occasion, Enid Public Schools does share student information, for yearbooks, student directories, media releases and more. The following information below is considered by the district to be “directory information” that may be released. Parents have two weeks, after legal publication of this policy in the Enid News & Eagle, to ask the Superintendent in writing that they do not wish for the information to be released. (Forms are available in each school office.)

Directory information includes the:

  • student's name, address, telephone listing, and date and place of birth;
  • parent or lawful custodian's name, address, and telephone listing;
  • major field of study and grade level classification (example: elementary, 7th grade, sophomore);
  • student's participation in officially recognized activities and sports;
  • weight and height of members of athletic teams;
  • dates of attendance, dates of enrollment, withdrawal, re-entry;
  • diplomas, certificates, awards, and honors received;
  • most recent previous educational agency or institution attended by the student;
  • student’s photographic, digital, or video likeness;
  • information requested by U.S. military recruiters.

The school district has created a limited directory information policy and will not fulfill directory information requests for commercial purposes or for marketing purposes.

DIRECTORIO DEL ESTUDIANTE INFORMACIÓN

En ocasión, las escuelas públicas de Enid comparten la información del estudiante, para los anuarios, los directorios del estudiante, los lanzamientos de los medios y más. La siguiente información  es considerada por el districto como “información del directorio” que puede ser publicado. Los padres tienen dos semanas, después de la publicación legal de esta política en las noticias y el periodico  Enid News & Eagle, y pedir al superintendente por escrito que no desean que la información que sea publicada. (Las formas están disponibles en cada oficina de cada escuela.)

La información del directorio incluye:

·       nombre del estudiante, dirección, numero de teléfono y fecha y lugar de nacimiento;

·       nombre, dirección y teléfono listado de los padres o custodio legal;

·       area principal de estudio y grado de clasificación de nivel (ejemplo: primaria, 7mo grado, de segundo año);

·       participación del estudiante en actividades oficialmente reconocidas y deportes;

·       peso y altura de miembros de equipos atléticos;

·       fechas de asistencia, fechas de inscripción, retiro, reingreso;

·       diplomas, certificados, premios y reconocimientos recibidos;

·       agencia educativa anterior más reciente o la institución actual del estudiante;

·       semejanza fotográfica, digital o video del estudiante;

·    información solicitada por los reclutadores militares de Estados Unidos.

El districto escolar ha creado una política de información limitada del directorio y no satisfase los pedidos de la información del directorio para los propósitos comerciales o propósitos de la comercialización.

NON-DISCRIMINATION POLICY

It is the policy of Enid Public Schools to provide equal opportunities without regard to race, color, national origin, gender, age, religion, veteran status or disability in its educational programs, services and activities and in employment. The District will provide equal employment opportunities in areas including, but not limited to, employee selection, promotion, training and development, compensation, termination and disciplinary action. Information: David McCune, Enid Public Schools, 580-366-7000.

POLÍTICA DE NON-DISCRIMINATION

Es la política de las escuelas públicas de Enid para proporcionar las oportunidades iguales sin consideración hacia la raza, color, origen nacional, género, edad, religión, estado del veterano o incapacidad en sus programas educativos, servicios y actividades y en el empleo. El distrito proporcionará oportunidades iguales del empleo en áreas incluyendo, pero no limitado a, selección del empleado, promoción, entrenamiento y desarrollo, remuneración, terminación y acción disciplinaria. Información: David McCune, Enid Public Schools, 580-366-7000.

FREE & APPROPRIATE EDUCATION

Enid Public Schools provides free appropriate public education to all students.

educación pública, apropiada y gratis
Enid Public Schools providen una educación pública, apropiada y gratis a todos los estudiantes.

CHILD FINDER/SPECIAL EDUCATION REFERRALS & INFORMATION

Enid Public Schools is currently searching for children, ages 3 to 21 for the 2016-17 school year, who may have disabilities and are not currently receiving education or related services. For referral or information, please contact:

Nos estamos poniendo al corriente en el año 2016-2017 y buscamos niños desabilitodos de 3 a 21 años
que no esten recibiendo estos servicios educativos. Para mas información y recomendaciónes favor de comunicarse con:

Susan Elliott, Special Ed. Compliance Coordinator, 580-234-0200
Angela Dods, Child Find Coordinator, 580-366-7450

Tillie Sewell, Administrative Assistant, Hablo Español, 580-234-0200

ANNUAL ASBESTOS INSPECTION AND MANAGEMENT PLAN NOTICE
In order to comply with the requirements of the Asbestos Hazard Emergency Response Act of 1987, the Board of Education employed an asbestos firm to conduct a complete survey of all school facilities. This survey included visual inspections and samples from each area of all school sites. (All inspectors were certified and licensed by the Oklahoma State Department of Labor.)

As a result of the inspection, management plans were written for each site, with copies on file at each site, and at Central Office. All maintenance and custodial staff receive asbestos awareness training, in compliance with the act, and inspections are conducted at six-month intervals by licensed personnel.

In accordance with the Asbestos Hazard Emergency Response Act of 1987, the inspection and management plan are completed, updated and available in school sites and in the Central Office Annex at 218 W. Park. Any parties with an interest in the plans or implementation will be notified of steps taken to eliminate any asbestos containing materials, which may be harmful to school sites.

 

HARASSMENT POLICY

It is the policy of this school district that bullying of students by other students, personnel, or the public will not be tolerated. Students are expected to be civil, polite, and fully engaged in the learning process. Students who act inappropriately are not fully engaged in the learning process. This policy is in effect while the students are on school grounds, in school vehicles, at designated bus stops, at school-sponsored activities, or at school-sanctioned events, and while away from school grounds if the misconduct directly affects the good order, efficient management, and welfare of the school district.

Bullying of students by electronic communication is prohibited whether or not such communication originated at school or with school equipment, if the communication is specifically directed at students or school personnel and concerns harassment, intimidation, or bullying at school.

 

As used in the School Safety Bullying Prevention Act, “bullying” means any pattern of harassment, intimidation, threatening behavior, physical acts, verbal or electronic communication, directed toward a student or group of students that results in or is reasonably perceived as being done with the intent to cause negative educational or physical results for the targeted individual or group and is communicated in such a way as to disrupt or interfere with the school’s educational mission or the education of any student. Such behavior is specifically prohibited.
 

In administering discipline, consideration will be given to alternative methods of punishment to insure that the most effective discipline is administered in each case. In all disciplinary action, teachers and administrators will be mindful of the fact that they are dealing with individual personalities. The faculty may consider consultation with parents to determine the most effective disciplinary measure.
 

In considering alternatives of corrective actions, the faculty/administration of the school district will consider those listed below. However, the school is not limited to these alternative methods, nor does this list reflect an order or sequence of events to follow in disciplinary actions. The board of education will rely upon the judgment and discretion of the administrator to determine the appropriate remedial or corrective action in each instance.

  1. Conference with student
  2.  Conference with parents
  3.  In-school suspension
  4. Detention
  5. Referral to counselor
  6. Behavioral contract
  7. Changing student’s seat assignment or class assignment
  8. Requiring a student to make financial restitution for damaged property
  9. Requiring a student to clean or straighten items or facilities damaged by the student’s behavior
  10. Restriction of privileges
  11.  Involvement of local authorities
  12. Referring student to appropriate social agency
  13. Suspension
  14.  Other appropriate disciplinary action as required and as indicated by the circumstances which may include, but is not limited to, removal from eligibility to participate or attend extracurricular activities as well as removal from the privilege of attending or participating in the graduation ceremony, school dances, prom, prom activities, and/or class trips.

Harassment set forth above may include, but is not limited to, the following:

  • Verbal, physical, or written harassment or abuse;
  • Repeated remarks of a demeaning nature;
  • Implied or explicit threats concerning one’s grades, achievements, etc.;
  • Demeaning jokes, stories, or activities directed at the student;
  • Unwelcome physical contact.

The superintendent shall develop procedures providing for:

1. Prompt investigation of allegation of harassment;

2. The expeditious correction of the conditions causing such harassment;

3. Establishment of adequate measures to provide confidentiality in the complaint process;

4. Initiation of appropriate corrective actions;

5. Identification and enactment of methods to prevent reoccurrence of the harassment; and

6. A process where the provisions of the policy are disseminated in writing annually to all staff and students.

 

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Enid Public Schools
Administrative Services Center
500 S. Independence
Enid, Oklahoma 73701
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Monday through Friday

7:30 a.m. - 4:30 p.m. 

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Phone: 580-366-7000
Fax: 580-366-8900